Key Features of Zimbra Mail Server for Enterprises

Email is the lifeblood of modern organizations, as it is essential for keeping teams and customers on the same page. Your email server is a crucial component of your company’s infrastructure. A professional email server can help organizations to deploy custom email addresses, which can do wonders in terms of increasing brand memory, improving credibility, and making it simple for your email recipients to recognize your messages in their inboxes. When you have a professional email server solution like Zimbra email server, you can create a flawless “first impression.” It is crucial to choose an ideal managed IT services provider that offers impeccable email server solutions that enable you to interact with your contacts fast and succeed in the business world. Before doing that, however, you should have a clear idea of what exactly you should be looking for. To help, in this blog, we will discuss the key features of Zimbra mail hosting solutions. Let’s get started.

Email server: What is it All About?

Put simply, an email server is a computer that is responsible for sending, receiving, and storing emails. Email servers like the Zimbra email server work by using a protocol called Simple Mail Transfer Protocol (SMTP) to send and receive messages. They also use a protocol called Post Office Protocol (POP) or Internet Message Access Protocol (IMAP) to store messages on the server and allow users to access them. There are two main types of email servers:

  • Incoming mail server: This particular server receives emails that are sent to your domain and stores them for you to access through your inbox.
  • Outgoing mail server (SMTP): This server sends emails on behalf of your domain. It is responsible for delivering emails to the correct incoming mail server.

Email servers can be configured to handle a single domain, or they can be set up to handle multiple domains. Many email hosting providers offer email servers as a service, which allows businesses and individuals to send and receive emails using their own domain name. Email servers can also be set up and managed on-premises, which gives businesses more control over their email infrastructure.

How Professional Email Hosting Helps Brands to Make an Impact

Professional email hosting, like the Zimbra mail service, can help your brand to make an impact in several ways. For instance, it can help your brand to make a strong and lasting impression on your customers and clients. Here are the various ways a professional Zimbra email hosting service can help your brand make a positive impact:

  • Brand recognition: Using a consistent email address across your business can help to strengthen your brand and make it more recognizable to your customers.
  • Consistency: Using a custom email address that matches your domain name (e.g., can help to create a sense of consistency and professionalism across your business. This can make your brand more memorable and recognizable to your customers.
  • Trustworthiness: A custom email address can make your business look more trustworthy and established. This is especially important for small businesses or startups that are trying to build credibility with their customers.
  • Customization: Many email hosting providers offer customization options such as personalized email signatures and branding within the webmail interface. These features can help to further enhance your brand and make it stand out.

Why Zimbra Mail Server?

The Linux-based groupware designed the Zimbra Collaboration Suite (ZCS) to offer services such as unified email, calendar, contacts and basic-file sharing. Zimbra mail server is available as both open-source and commercial versions, where the open-source version is usually opted by the organizations to serve as a cost-effective alternative to commercial server-based products such as Microsoft Exchange Server. The open-source version has also been used widely as Software-as-a-Service (SaaS) system such as Google Apps for Work. One of the striking advantages of using a locally-based email and groupware over the SaaS products is that the client can have full control of their data which ensures them to meet the compliances and contractual obligations introduced by EU regarding the confidential and financial data of customers. On the other hand, the paid version of Zimbra email hosting services is loaded with extra features such as ActiveSync for mobile devices and plugin for Microsoft Outlook. Since Zimbra mail server costing is based on a pay-per client basis, the standard competitive pricing model is unavailable.

In this post, we have mentioned some of the fundamental reasons to state why Zimbra mail server is considered as one of the best free alternatives to Microsoft Exchange and Google Apps.

Also Read – Five Key Issues That Make Zimbra Collaboration Suite Better Than Google Apps

Features of Zimbra Email Hosting

Here are some of the best features that Zimbra email hosting solutions have to offer:

1.Basic Configuration

The Zimbra Collaboration Suite (ZCS) comes with a very illustrative and easy installation script to follow. Any user can install all the required system packages by going through this script. All the missing packages are identified and listed by the ZCS. There are various options such as location and services that are installed and configured by default. Once all the system required packages are gathered, the script allows the user to review all the chosen settings and options, correct any missing elements in the configuration and then save the config file before hitting the install button. Next, the admin needs to set up a password and then the user is all good to go through the installation process.

2.User Experience

Zimbra email hosting services offers a well-thought user experience, making it perfect to be used as a polished and professional webmail client. The clean GUI of Zimbra mail server differentiates it from most of the Linux-based email systems. The logical and intuitive menu interface provides webmail, calendar, contact book and file sharing tabs. A standard POP3 and IMAPS mail protocols are used by Zimbra mail server which makes it easily accessible via any standard desktop or mobile client.

3.Web Management

Zimbra mail server has an exceptionally clean web management layout for menu and editing settings. The Class of Service (CoS) settings screen contains all the default settings that are used while adding new users. These services include languages and time zones, enabled features, and email themes. The manage menu option allows the users to configure accounts and adding up a new account.

4. Security Features

With Zimbra email solutions, you can rest assured about the utmost security of your email servers. Zimbra’s state-of-the-art facilities ensure that your email collaboration environment stays safe and free from malware assaults, viruses, and other web threats, thanks to the deployment of industry-grade security measures.

5. Access Emails From Anywhere

You can easily access Zimbra email from a variety of devices, including mobile devices, tablets, web browsers, desktop computers, and laptops, to name a few. The applications can be accessed from any location at any time with Zimbra’s user-friendly web-based management panel, and administrators can configure user permissions, giving them total control of the organization’s email operations.

6. 100% Uptime

Zimbra hosting services come with 100% uptime assurance with excellent speed, thanks to the availability of ultra-fast and secure servers. All the Zimbra cloud email servers are reliable, and the credit goes to uninterrupted network connection thanks to a continuous power supply, and full-proof data backup systems, that ensure that the servers are always up and running, that too, in a highly secure environment.

7. Easy Calendar Creation And Management

If everyone on your team is working on the same project, you’ll need a simple platform that enables seamless communication between team members. After all, your staff has to be informed in real-time of project deadlines, crucial appointments, and other important developments. Both the management and team members can benefit from using a Zimbra email solution. One of the notable Zimbra features is that it allows users to seamlessly coordinate with each other using calendar creation and management capabilities. Managers can create calendars and share them with team members, enabling everyone to stay updated on the project’s progress.

Related read – Answering 7 FAQs on Zimbra Email Server

Wrap Up

he open-source version of Zimbra mail server provides an excellent web-based support, but lacks support for the mobile device. However, the web client of Zimbra email hosting services works remarkably well. So if you are planning to opt Zimbra as an open-source webmail and collaboration system, you can contact i2k2 Networks (P) Ltd., a trusted mailing service provider with an expertise over a decade in mailing domain. Our experience and passion have helped us emerge as a leading Zimbra mail service provider in India. Not only that, we have also established ourselves as one of the top managed Windows server and Windows dedicated hosting server providers in the country. For a cost-effective email solution with the backing of comprehensive 24 hours technical support, contact us at +91-120-466-3031 | +91-971-177-4040 or email us at You may also fill out our contact form, and we will reach out to you at the earliest.