The advancement of mobile and cloud computing has dramatically shifted the mode of business communication from personal computers to mobile devices. Organizations have updated legacy messaging and collaboration systems to address the changing threat and technology landscapes with the resulting shift. Zimbra Email Hosting as a messaging and collaboration platform is regarded as the core of the business communication these days. The email hosting services act as the mission-critical component of the organization’s information infrastructure. Zimbra Collaboration Suite (ZCS) is flexible, extensible and most reliable software when it comes to delivering information security and technology program to different verticals of organizations.
Pros and Cons of Zimbra Email Hosting: An Honest Explanation
To determine if Zimbra is the ideal mail hosting option for your business, it is crucial for you to understand the pros and cons that come with it. Like every other software or technology product, Zimbra email hosting offers a range of benefits, but advantages aren’t the only factor to decide if it’s right for you. To help you decide better, let’s start our discussion by figuring out the main pros and cons of the Zimbra mail server:
- Feature-rich: Zimbra provides a range of features that include email, calendars, contacts, tasks, and collaboration tools. It is an all-in-one solution that can meet the needs of most individuals and businesses.
- Security: Zimbra email server hosting includes some state-of-the-art security features such as two-factor authentication (2FA), anti-spam and antivirus protection, and email encryption. This gives users peace of mind by assuring that their and their customer’s data is secure.
- Mobility: Zimbra hosting offers mobile access to email, calendar, and contacts from any device with an internet connection. This means that users can stay connected and productive while on the go.
- Customization: Zimbra mail server configuration is one of the biggest pros of Zimbra web email hosting service, as it allows clients to customize the service to meet the needs of individual users or organizations. Users can tailor the platform to their specific requirements and stay ahead of the competition.
- Affordable: It is an affordable solution compared to other leading enterprise email and collaboration solutions.
- Learning curve: Zimbra email server hosting comes with a fairly steep learning curve, especially for users who are not familiar with technology. This can be particularly challenging for individuals and businesses that do not have a dedicated IT department. But that too has a solution. You can opt for third-party cloud consulting services to take your business to the next level without the need to invest heavily in setting up an in-house tech team.
- Complexity: Zimbra cloud hosting is based on a complex platform that requires technical expertise to set up and manage, which can be challenging, especially for small businesses. Nevertheless, again, if your organization does not have the technical expertise to manage the platform, hiring a Zimbra service provider can come in handy.
Importance of Email Security and What Zimbra Brings to the Table
Email security is critical for both individuals and organizations, as emails can contain sensitive and confidential information that needs to be protected from unauthorized access or interception. In today’s fast-paced business environment, the importance of email security has grown ten folds. Here are some reasons why email security is crucial:
- Protecting sensitive information: Emails often contain sensitive information such as personal or financial data, trade secrets, and other confidential information. Ensuring that emails are secure can help prevent this information from falling into the wrong hands.
- Preventing data breaches: Emails are a common entry point for cyberattacks, and a compromised email account can lead to a data breach. Implementing strong email security measures can help prevent these attacks and protect sensitive data.
- Compliance: Many industries and countries have regulations that require organizations to secure their emails and protect sensitive information. Failing to do so can result in legal and financial consequences.
- Reputation: A security breach that results in leaked information can damage an organization’s reputation and erode trust with clients or customers.
Zimbra For a Secure Private Business Email & Collaboration: All You Must Know
When we talk about email security, the Zimbra mail server can offer a range of solutions to keep cyber threats at bay. Here are some of the most amazing features that Zimbra cloud hosting brings to the table to help improve email security, such as:
- Two-factor authentication: The platform supports two-factor authentication, which adds an extra layer of security by requiring users to enter a unique code in addition to their password to access their email accounts.
- Anti-spam and antivirus protection: Zimbra includes built-in anti-spam and antivirus protection, which helps prevent malicious emails from reaching users’ inboxes.
- Email encryption: It supports email encryption, which helps protect sensitive information by scrambling the content of emails so that they can only be read by authorized recipients.
- Secure communication protocols: Zimbra uses secure communication protocols such as TLS/SSL, which encrypts data transmitted between email clients and the email server, to help prevent interception by third parties.
- Audit and compliance features: Zimbra includes features such as audit logs and compliance reports to help organizations meet regulatory compliance requirements.
Why Zimbra Email Hosting?
As users communicate and collaborate with each other every single minute over different channels, they use emails, instant messaging, web conferences, phone conversations, voice mails, and even face-to-face meetups. Zimbra email server hosting services offer comprehensive compliances and governance practices which help mitigate malicious activities proactively.
When users seek the help of different tools and environments for managing the business communications, a lot of time is wasted for looking contact information, searching through sets of messages and accessing different systems.
Zimbra Collaboration Suite simplifies the communication environment, connects people and offers a single place to manage collaboration and communication. Its approach towards security and privacy guides the information infrastructure of the organization. Also, secure email, file collaboration and messaging have taken up as the top priorities for day-to-day businesses.
Reasons why Zimbra Email Hosting is the Best
Zimbra email hosting comes with these advantages that make it most secure.
Connecting end users seamlessly with their inbox: Zimbra offers a rich browser-based experience to its users that enables them to connect securely to their personal clouds seamless across any device or platform. The smarter mailbox helps the users to manage information and activities throughout their email, voice, social, calendar, address book, tasks, briefcase, and enterprise applications. Zimbra comes with the facility of anywhere access, both offline and online, that lets user synch data across multiple devices and smartphones and maintaining compatibility with all the existing calendar clients and desktop email, as well.
Managed IT-as-a-Service: Zimbra offers the choice of running securely in any private cloud environment as a virtual appliance or hosted in the public cloud. The virtual appliance enables the IT admins to deploy their own private emails instantly and the collaboration cloud on top of VMware vSphere without the complex installation and configuration process. Zimbra uses an open architecture and data APIs to integrate seamlessly with the existing and new enterprise applications.
Secure chats and Instant Messaging: Zimbra Collaboration Suite (ZCS) includes a free chat client that allows users to communicate using an Instant Messaging platform that itself is fully integrated into the Zimbra Web client. This feature provides users the ability to Add and Manage IM Buddies, select status between 4 different options – Online, Busy, Away, and Invisible and communicate in a hassle-free manner with the colleagues. Unlike other IM clients, Zimbra also offers private IM sessions between two users in a secure environment without any external intervention.
Online Document Editing: Users that are concerned about the security of the files or attachments after downloading it to the desktop for editing, can now use Zimbra with rich editing experience. With a feature like in-browser editing, users can create and edit documents, presentations, and spreadsheets using the Zimbra web client. Users can share the docs securely over a channel with co-workers and external clients. These feature help businesses maximize productivity and agility as it involves the sophisticated cloud-based office suite from all over the world.
End-to-End Security: With Zimbra’s end-to-end security, users get remote access encrypted with SSL using desktop, web and mobile devices. The real-time virus or spam filter makes it secure and powerful to be used among trusted clients.
As we witness a shift in security paradigm and evolution in threat landscapes, Zimbra Collaboration Suite proves to meet the constantly changing business needs of organizations through its best-in-class email hosting features. The robust platform provided by Zimbra offer secure, private messaging and collaboration attributes, regardless of the platform being used.
You think your enterprise needs soundproof email hosting services as Zimbra? Contact i2k2 Networks, a Zimbra BSP-Silver Partner in India that helps the enterprise to carry out their everyday business activities in a planned manner. Contact us at +91-120-466-3031 | +91971-177-4040 to help us understand your queries. You can even drop a mail at email@example.com.